The Memorial Hillside Garden was established on the site of the Chapel Hill Friends Meeting in 1988. A specific area was selected and approved by the Meeting. The original concept was to establish a memorial garden in remembrance of those of our members and attenders who have passed away. It is not a licensed cemetery and there is no guarantee that it will remain a garden in perpetuity. It is only a garden. The map on file was drawn in 1993 but apparently no guidelines were ever recorded.

Overseers works with families to make arrangements when a member or attender dies. In 1998 it became clear to Overseers that the Meeting needed to have a permanent record of the names of persons whose remains are deposited in the garden and also to have a written set of guidelines governing the use of the Memorial Garden. This is necessary in order to have consistency and uniformity in our procedures as well as to assure that we adhere to the legal limitations.

Following the work of an ad hoc committee consisting of Elizabeth Cooley, Lois Ann Hobbs, and Nancy Bless, to draw up a preliminary set of guidelines, Overseers brings the following guidelines to Monthly Meeting for Business for its approval.

1. Overseers will keep a list of deaths, including dates, of members and attenders as they occur. The list will be kept in the Memorial Book, which is housed in the library.
2. Overseers will maintain a current map of the memorial garden indicating whose remains are deposited therein and indicating either their approximate location or stating that their ashes were scattered.
3. Overseers will be responsible for informing families of the guidelines that govern the use of the garden.

1. Only cremated remains of members and attenders are permitted.
2. Ashes may be scattered in the ground or in those surrounding woods belonging to the Meeting. Alternatively they may be buried in a biodegradable container. Containers must only be large enough to accommodate ashes and should be deposited on end so as to occupy less ground level space.
3. No individual memorial stones or plaques are permitted.
4. If possible, provision for side by side deposit of remains for couples will be made if requested.
5. Any memorial plantings must be wooded, natural, and of such a character that they can be disturbed as space is needed. Space does not allow for large plants. All plantings must be easily maintained and must be approved by the Building and Grounds committee.
6. Copies of the map showing approximate locations of individual remains may be given to families if requested.

1. Building and Grounds will have the responsibility of maintaining the Memorial Hillside Garden in order to keep it tidy and attractive.

Committee of Overseers

September 20, 1998

Rev. October 11, 1998, at Monthly Meeting