Hospitality Committee Calendar 2018-2019

July

  • Committee Meeting 2nd Sunday, July 8
  • Welcome/orient new members
  • Consider holding committee meeting to prepare and organize for the year

August

  • Committee Meeting 2nd Sunday, August 12
  • Consider holding committee meeting to prepare and organize for the year

September

  • Committee Meeting 2nd Sunday, September 9
  • Recognize and thank returning members and orient new members.
  • Review mission statement in Meeting Directory
  • Create an overall calendar of the year's activities. Establish a regular day, time and place when committee meets. Send this to the Meeting Clerk and to the meetinghouse resident (John)
  • Select a secretary to keep minutes or agree to rotate the responsibility
  • Plan for the committee clerk and at least one other committee member to attend the Clerk's Retreat coordinated by Ministry and Worship

October

  • Committee Meeting 2nd Sunday, October 14
  • Toward end of month, announce Thanksgiving sharing (email to Publications and Communications for both eNews (listserv) and Newsletter, and email to Ministry and Worship for Announcements at end of Sunday meeting).

November

  • Committee Meeting 2nd Sunday, November 11
  • Thanksgiving Day, Thursday, November 22.

December

  • Committee Meeting 2nd Sunday, December 9
  • Children's Christmas Program December 9 : plates and drinks (cider, egg nogg)

January

  • Committee Meeting 2nd Sunday, January 13
  • Is any Committee member cycling off? Give suggestions to Nominations
  • The fiscal year is almost half over. Evaluate your current budget. If you will need more for the remaining six months, consult with Finance Committee ASAP.
  • If Committee Clerk not continuing next year, then identify an Assistant Clerk to work with you the next 6 months.

February

  • Committee Meeting 2nd Sunday, February 10
  • Draft annual report (often, but not necessarily, prepared by the committee clerk) so that all committee members have an opportunity to review and approve the report.

March

  • Committee Meeting 2nd Sunday, March 10
  • By March 3, email report to Publications and Communications.
  • Hospitality Annual report at MWAB, March 17
  • Review budget needs for upcoming fiscal year (July 2019-June 2020) and submit budget to Finance Committee
  • If you didn't do it in January, consider who will serve as Clerk for the next year. Make this decision by May.

April

  • Committee Meeting 2nd Sunday, April 14

May

  • Committee Meeting 2nd Sunday, May 12
  • If there will be a new Clerk, orient new clerk to role, calendar, issues, etc.
  • Submit remaining reimbursement requests to the Meeting Treasurer.

June

  • Select a clerk/co-clerks/assistant-clerk for the new year starting in July
  • Promptly send name of new clerk to the Clerk of the Meeting and to Publications and Communications Committee
  • In the June MWAB the members of your committee will be approved. Meet with the new members soon afterwards to welcome and orient them to the work of the committee.