Agenda for Hospitality Meeting, Wednesday August 12, 2020, 7pm (use the same zoom link as Meeting For Worship)
Begin with silence
Can Hospitality respond to emails sent to firstname.lastname@example.org
in the same way that we respond to visitors who leave their contact information?
Background: In pre-covid days, when visitors provided their mailing address in our guestbook, we sent them a Welcome note (thank you, Hart!) inviting them to get back with questions or to request further contact. With covid, we now send a Welcome Email (Hart again), but very few people have left their email address following worship via Zoom.
However, it turns out that people sometimes send inquiries about our meeting to email@example.com. Historically, emails sent to that address are forwarded to the clerk of Meeting and the clerk and co-clerks of Care & Counsel and Ministry & Worship. Also, when Matt Drake and Jan Hutton ceased being clerk or co-clerk, they requested to continue receiving those emails. So, in practice, inquiries to firstname.lastname@example.org have been responded to by whatever individuals occupied those positions at the time.
Now, Chris would like the Meeting's response to such inquiries be subject to the discernment of a committee, and he requests that the Hospitality committee consider whether we can undertake to be the first recipient of those emails. As I see it, doing so would be a very natural extension of what the committee already does and has done (again, see Managing the Guestbook on our webpage). Of course inquiries such as, "What do I do to be married in the Meeting?", would be forwarded to a different committee to handle.
So, can Hospitality respond to emails sent to email@example.com in the same way that we respond to visitors who leave their contact information? What changes might we make? If he can, Chris would like to attend our meeting.
Thank you, Friends.